Established in 1981, Gay Men's Health Crisis Inc. is the oldest
not-for-profit AIDS service organization in the U.S. GMHC is dedicated
to providing direct services, education, and advocacy to men, women,
and children living with HIV/AIDS. We are committed to staff development
and provide a competitive compensation and benefits package. We
value diversity and are proud to be an equal opportunity employer.
See internships at
GMHC.
For all postings, except where noted, please send resume with
cover letter to:
Gay Men's Health Crisis, Inc.
Attention: Human Resources
The Tisch Building
119 West 24th Street
New York, NY 10011
or electronically to jobs@gmhc.org.
Note: Please do not send attachments as .zip
files.
Administrative Assistant to the Chief Operating Officer
The main responsibility of the Administrative Assistant (AA) is to provide administrative support to the Chief Operating Officer (COO). This position will oversee the day-to-day functions of the office, including maintaining the Chief Operating Officer's calendar, answering the telephone, scheduling meetings, organizing the weekly calendar, and maintaining the office files. The AA will be responsible for assisting the COO in drafting and editing documents, program narratives, and other reports required by the agency's various funding sources. Further responsibility will be to work with the COO on special assignments such as assisting with the design and/or formatting of brochures, newsletters and other publications along with working closely with the staff of Program Management and Quality Assurance to ensure proper maintenance of records and files. The Administrative Assistant will interact extensively with and provide support to the following units: Program Services and Program Evaluation, Public Policy, Research and Community Health, Communications, Human Resources and Operations. The AA will also work closely with the Chief Operating Officer in responding to client requests for meetings concerning program issues.
The Administrative Assistant is a highly visible position having contact daily with many internal management staff from different departments throughout the agency. They will also have regular contact with other community-based organizations, health care facilities and legal service providers external from the agency.
This position is a part-time position working three days a week.
Reports to: Chief Executive Officer
Qualifications: Bachelor's Degree or equivalent experience is preferred along with proven experience as personal administrative assistant to an executive. Excellent communication and interpersonal skills in conjunction with excellent writing, computer, and organizational skills are essential for this position. This individual should have the ability to function in a fast-paced environment and to triage effectively. It is imperative that the Administrative Assistant have ability to hold confidential information and to deliver sensitive information with tact and appropriateness. The incumbent should have a working knowledge of the principles of Board bylaws.
Posted: Tuesday, September 22, 2009
Contact: Matthew T. Burns; jobs@gmhc.org
DEVELOPMENT OFFICER, CORPORATE AND FOUNDATION RELATIONS, Development
The Development Officer, Corporate & Foundation Relations, empowers the agency to achieve its mission in the fight against HIV/AIDS by raising funds from foundations, corporations, and other sources of institutional support. The Officer is responsible for managing a large portfolio of current funders and seeking increased renewal support for general operations, sponsorships, and other institutional priorities. S/he will also research new funding prospects in an effort to increase revenue. Working as a team member with the rest of the Corporate and Foundation Relations Unit, the Officer is responsible for the execution of a strategic plan for meeting revenue goals. Revenue streams to be maximized include: event sponsorships, corporate matching gifts and employee-designated giving campaigns, exploring and implementing cause-related marketing opportunities; and examining the feasibility of new revenue streams, such as corporate social responsibility (CSR) relationships and other emerging opportunities. The job requires the Officer to communicate with agency staff to stay abreast of GMHC's new and ongoing initiatives, programs and services, and to identify priority funding needs. The Officer communicates year-round with corporate and foundation representatives to maintain and strengthen affiliation with GMHC, through activities such as mailings, funder briefings, program events, meetings, site visits, and phone conversations.
Reports to: Assistant Director, Corporate and Foundation Relations
Qualifications: Bachelor’s degree or equivalent experience, as well as proven experience in successful grant and proposal prospecting and writing are necessary. Knowledge of foundation and corporate funding priorities is essential. Strong project management skills and attention to detail required. Advanced computer/technical skills in Word, Excel, Raiser’s Edge and Outlook are musts.
Posted: October 16, 2009
Contact: Robyn Overman, jobs@gmhc.org
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DIRECTOR, REAL ESTATE AND FACILITIES, Facilities
GMHC is seeking a dynamic and energetic Director of Real Estate and Facilities. GMHC's real estate portfolio consists of its headquarters and program operations premises at 119 West 24th Street, New York where GMHC occupies 150,000 feet of space. GMHC's lease expires at the end of 2010, and is currently active in the market to seek alternatives that include renewing the current lease, moving to a new location and leasing space, or purchasing a building of their own. The Director of Real Estate and Facilities is responsible for leading on overarching function that will result in the coordination of all that must be done to meet GMHC's real estate related requirements. This includes working closely with the COO, program directors and others to develop and execute a strategy to complete a renovation or the current facility or relocation of the organization to another leased or owned property and provide leadership at the staff level. The Director of Real Estate and Facilities has real estate related transactional responsibility (i.e. to develop budgets, select and retain vendors, develop, set and enforce seating standards and the facilities requirements of the organization moving forward). The successful candidate must be a commercially astute property expert with the vision necessary to manage the changes that GMHC must undergo as it develops and changes the use of its premises to meet the organizational mission related needs of GMHC. The Director must be able to review and comment on any new lease, and will be responsible for the budgets related to occupancy costs. The Director will have full oversight in conjunction with Board and Staff committees. Areas include the spend down of capital budgets including expenses for management of architects, real estate brokers, contractors, legal agreements, lease negotiations etc.
Reports to: Chief Operating Officer
Qualifications: Bachelor's degree in Business Administration is required. Significant experience in transactional real estate operations, gained through either property management, real estate asset management, and/or work as a commercial property real estate transactions manager, advisor or broker, substantial experience of US transactional real estate, and a high level of community service, most likely with relevant academic qualifications are musts. The successful candidate will be highly analytical and numerate, fully proficient in Excel financial modeling tools and all aspects of Microsoft Office, including Power Point, and have highly developed relationship-building skills and ability to manage working relationships across all staff and resource teams.
Posted: September 17, 2009
Contact: Robyn Overman, jobs@gmhc.org
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DATA ENTRY SPECIALIST, Volunteer Work and Wellness
The Data Entry Specialist ensures the quick and accurate data entry of the Work Center's EarnMore and Dislocated Worker and other related grants. This includes tracking client records, imputing data, following up via phone and in person with clients, etc. Specific responsibilities include performing data entry of all client intakes and assessments into GMHC's client database, AIDS Institute Reporting System (AIRS) as well as grantor specific data bases such as Workforce 1 and other program specific data reporting systems, monitoring client record flow through the maintenance of the client record tracking database, and follow up with Work Center clients in person or via phone.
Reports to: Associate Director, Workforce Development.
Qualifications: Data entry and records management skills and strong written and oral communication skills are required. Ability to work effectively with diverse staff and their individual needs concerning their client files and report specifications in a fast paced work environment is essential.
Posted: September 16, 2009.
Contact: Robyn Overman, jobs@gmhc.org
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DEVELOPMENT ASSISTANT, MAJOR GIFTS AND SPECIAL EVENTS, Development
The Development Assistant will help organize and provide support to both the Special Event and Major Donor Units at GMHC. Major Donor Unit responsibilities include database entry, donor research, coordinating and composing mailings, donor acknowledgment, and appointment scheduling and confirmation. The Development Assistant will serve as the point person by which monthly renewal mailings, quarterly updates and several other annual mailing campaigns are generated. Further responsibilities include timely donor acknowledgment letters, follow-up via phone, updates for donor files and coordinating donor presentations. Special Events Unit responsibilities include database entry, donor research (gift bags and auction), preparing and sending out solicitations (event-related corporate, auction and gift bag), ticketing, administrative duties (check requests and updating various event budgets), collaborating with the Events staff on logistical and production elements leading up to an event, oversight of event auction organizing and production, and coordinating gift acknowledgments. The Development Assistant will work with the entire Major Gifts and Special Events units and is expected to collaborate across the department and with Marketing and Communications as these units intersect through various campaigns and assist with special projects, perform other related duties, proof-read appeals and reports as assigned by Directors, Manager and Officer. This role is critical to the development effort within the department, throughout the organization and the general public in helping to create and maintain a professional, ethical, cooperative reputation for GMHC's fundraising efforts.
Reports to: Director, Major Gifts and Director, Special Events
Qualifications: Bachelor's degree in any discipline preferred. Professional fundraising/development education also preferred. Must be detail-oriented, conscientious, and highly organized with demonstrated knowledge about GMHC's issues and mission. Raiser's Edge database software experience preferred. Must take initiative, be flexible, and able to manage multiple tasks and projects with care. Experience in working with donors, volunteers, and in research, as well as excellent written and verbal communication and interpersonal skills are musts.
Posted: October 5, 2009
Contact: Robyn Overman, jobs@gmhc.org
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GRANTS MANAGER, Finance & Accounting
The Grants Manager will maintain a portfolio of Government and private grants budgets for the purpose of ensuring compliance with Government guidelines and requirements. The Grants Manager will also prepare monthly vouchers/bills in accordance with approved budget controlling and prepare monthly financial reports in accordance with the organizational policies, priorities and resources. Specific responsibilities include preparing monthly grants variance reports for program management and development, supporting the Senior Grants Manager in the development and maintenance of grant allocation systems and managing monthly overhead and PS allocation tables. The Manager will be working closely with program directors and Program Management and Quality Assurance in reallocating grant funds based on period reports. They will also be preparing comparative analyses of the Agencies operating programs by analyzing costs in relation to services performed during previous fiscal years.
The Grants Manager will also collaborate with the Senior Grants Manager to submit reports to the Director, Management & Budget with recommendations for budget modifications, preparing and submitting all government contract vouchers, including monthly, quarterly and year-end budget modifications. Further duties will include coordinating the intra-agency distribution of reports and other relevant information, maintaining filing systems for all government grants, contracts, and related documentation and assisting in the preparation of relevant documentation for fiscal site visits and audits. On a monthly basis, the Grants Manager will reconcile the General Ledger, to the vouchers including preparation of adjusting journal entries. They will also prepare a check transmittal form to record voucher payments and advances received into the general ledger.
Qualifications: A Bachelors Degree required; Masters Degree in Business Administration or Public Administration is highly desirable. Two years of proven experience in the analysis and management of budgets, including experience in program management on budgetary and financial issues, ideally in a grant-funded and nonprofit environment is needed. Fluency in Excel and extensive knowledge of automated budgeting systems such as MIP Fund Accounting is necessary. Excellent written and verbal communication skills, including the ability to interpret contract performance information to managers without financial backgrounds and ability to present to and work with senior level leadership as well as work under time constraints is also crucial.
Reports to: Director, Management & Budget
Contact: Mathew T. Burns; jobs@gmhc.org
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